Collaborative Applicant: The City of Quincy is the Collaborative Applicant. It submits the CoC Consolidated Application to HUD on behalf of the South Shore Regional Network, which includes the application for and administration of planning grants, as they are available. 

Executive Committee: The lead decision-making body responsible for planning for the use of HUD CoC-funded resources and coordinating related activities regarding homeless prevention, homeless services and homeless housing activities and programming for the Network. As per HUD CoC requirements, the Executive Committee sets CoC project performance goals, receives evaluation information, and approves the CoC application submitted to HUD. It also approves the Collaborative Applicant, HMIS Lead, and Network Support Entity. See the Governance Charter below for a complete list of responsibilities.

Grantee: Term used in this document to identify an entity that operates a project either as the recipient or subrecipient to HUD of CoC or ESG funds.

HMIS Administrator: Father Bill’s & Mainspring is the Administrator of the Homeless Management Information System (HMIS). The HMIS Administrator: 1) Coordinates the annual homeless Point-in-Time count and the update of the Housing Inventory Chart and submits the data to HUD. 2) Completes the Annual Homeless Assessment Report (AHAR) and submits to HUD. 3) Provides technical assistance to all HMIS participating agencies with HMIS data collection. 4) Leads efforts by the Network to gather and analyze regional homeless data and to create a regional data warehouse. 5) Carries out all other HMIS Administrator responsibilities outlined in the Network Governance Charter.

HMIS Lead: The City of Quincy is the HMIS Lead. It is designated by the Network to operate the region’s HMIS on its behalf. It also applies for HMIS funds from the HUD CoC program on behalf of the Network in order to operate the HMIS and to cover other costs eligible under 578.57. Additionally, the HMIS Lead is responsible for selecting and monitoring the HMIS Administrator. 

Recipient agency: An entity that enters into a grant agreement with HUD to obtain and administer CoC program funds. Current recipient agencies in the Network are:

• City of Quincy
• Old Colony YMCA
• Father Bill’s & MainSpring
• DOVE & Family and Community Resources, Inc. (sub-recipients)

An ESG Recipient is an entity that receives Emergency Solutions Grant (ESG) funds from HUD as an entitlement community. ESG Recipients in the Network are: City of Quincy and MA DHCD.

Subrecipient agency: An entity that enters into an agreement with a recipient to perform some or all of the responsibilities outlined in the recipient’s grant agreement with HUD and in accordance with the CoC Interim Rule. An ESG Subrecipient is an entity that provides ESG assistance through a grant agreement with an ESG Recipient. Current subrecipients are: Father Bill’s & MainSpring (FBMS) and Quincy Community Action Agency (QCAP) as subrecipients of the City of Quincy, which is an ESG entitlement city. FBMS is a subrecipient of the MA Department of Housing & Community Development, which is an ESG recipient state that provides ESG funding to the Network.

Support Entity: Father Bill’s & MainSpring is the Support Entity for the Network.  As its resources permit, the Support Entity provides staff/consultant to assist with meeting certain HUD requirements and to assist with CoC planning. Specific responsibilities include: (1) Provide technical assistance and lead role to prepare the Collaborative Application.  (2) Assist with advising and carrying out other HUD CoC requirements, and (3) Assist with CoC coordination and planning to strengthen the work of the Network in addressing and ending homelessness.